

Roles and Description of Board of directors (BOD)
President
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Represent the association and navigate its direction.
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Responsible for ensuring the smooth running of the association in accordance with its constitutions and regulations.
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Ensure the effective interdepartmental communication
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Call for and organise General Meetings of the association
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Align all members of the association to its vision and mission.
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Act as a liaison for the main sponsor of MBIOS, Astrazeneca
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Work closely with BoD and provide necessary assistance and suggestions
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Finalise and approve sponsorship proposals from Director of External Relations
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Finalise and approve Annual Project and Events proposal
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Finalise and approve Annual Research and Development Proposal
Vice-President
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Work closely with the President
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Act as the bridge between the president and the directors
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Work closely with Director of Project and Events to ensure smooth running of project and events
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Identify and address any issues or problems within the organisation
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Ensure departmental goals and deadlines are met
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Responsible for the finances and budgeting of the organisation
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Identify and address any potential improvement for the organisation
Director of EXTERNAL RELATIONS
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Work closely with the President and Vice President
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Identify and build relationships with potential affiliates and sponsors, building the reputation of MBIOS
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Cultivate an expanding portfolio of members and MBIOS Committee Team
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Develop compelling pitch deck and representative material of MBIOS
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Track the progress of sponsor acquisition and oversee the electronic outreach emails and write timely internal and external development correspondence (thank you letters, email correspondence, proposal, and contacts compilation)
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Hold regular meetings with potential sponsors
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Actively liaise with student organisations both international and local, companies and government bodies
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In collaboration with the marketing and communications team, create opportunities for publicity of MBIOS
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Recommend initiatives and implement internal changes of MBIOS to increase the value of MBIOS as a platform for companies to promote themselves.
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Effectively establish and maintain relationships with current affiliates and current main sponsor
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Act as a liaison for all association activities particularly for external events involving corporate sponsors and other associations from the United Kingdom or otherwise.
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Secure funding opportunities such as but not limited to: Annual Sponsorship, Event-Generated Sponsorship
Director of Project & Events
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Organise and conduct all association events, including our flagship event - MBIOSymposium
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Create idea/topic for the event and construct the proposal for event
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Sourcing for speakers, suitable venues (physical event) / platforms (online event)
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Coordinate with Director of Research and Development and associates to brainstorm for event content and discussion points
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Coordinate event budgeting with the Vice President
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Coordinate with Director of Marketing and Director of External Relations for marketing and promotional efforts
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Coordinate with Director of Administration for participant handling
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Regularly update BOD and associates with the progress
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Involve all associates in event planning efforts
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Discuss and create event timeline and plan of action and brief everyone on their tasks before and during the event with the help of all BODs and associates
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Create post-event reports and debrief committees
Director of marketing
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Oversee the MBIOS social media accounts (Facebook, Instagram, LinkedIn, Website)
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Manage the promotion and publicity contents for events
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Create promotional marketing materials
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Communicate with members regarding event updates
Director of Research and Development
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Compile and update publication contents of the website, newsletters, and blog posts
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Produce weekly articles (Sunday Articles)
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Prepare and send MBIOS monthly newsletter
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Conduct research for the advancement of the association’s growth and constructs proposals on topics for events
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Spearhead the Bio-Mentorship Programme
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Launch new programs/ activities to promote research awareness and interest
Director of Administration
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Responsible for all secretarial affairs which include drafting formal letters, statements, agreements, and emails.
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Create sign-up forms during events and update membership lists regularly.
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Maintenance of the email domains in Zoho Mail and administrative documents of the association in Google Drive.
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Communicate to and from the association’s general email by replying to general enquiries or directing enquiries to the relevant departments.
Director of Postgraduate
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Represent Malaysian Biomedical postgraduate students
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Expanding MBIOS’s reach to postgraduate students around the world
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Organize and run monthly Research Insider sessions
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Communicate with P&E director on certain events
director of pre-u
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Represent students who are currently pursuing their pre-university studies
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Reaching out to students in that level of study to encourage participation in MBIOS events
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Proactively contribute ideas on how MBIOS can expand engagement to pre-university students as well (workshops/ application guidance/ mentorship/ etc)
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Act as a bridge between pre-university students and university students